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Nextcloud Connection

Nextcloud is a fully open source collaboration platform. You can self-host Nextcloud on your server or pay a Nextcloud trusted provider to host your Nextcloud instance.

Tella allows users to sign in to their Nextcloud account directly from Tella and upload files directly to it.

Similarly to other server connections (like Tella Web, Google Drive, Dropbox, Uwazi or Open Data Kit), connecting to a Nextcloud server enhances the security of data collected on Tella by:

  1. Permitir aos usuários coletar dados diretamente de dentro do contêiner criptografado do Tella.
  2. Ensuring that data is sent directly from Tella to Nextcloud, without needing to install the Nextcloud app on the device or sending the data through a third-party app.
  3. Allowing users to back up their data to a remote server, to lower the risk that data is discovered on their mobile device.
  4. Assegurar que as organizações possam preservar informações importantes, mesmo no caso de apreensão ou destruição de dispositivo, e possam organizá-las para uso em processos de pesquisa, advocacia pública ou processos de responsabilização.

Submissions to Nextcloud take the form of "reports" which include a title, a text description, and files like photos, videos and audio recordings.

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Even though data is transferred to the server securely (SSL), anyone with access to the Nexctloud account can view the files. If you need encrypted file transfers, explore Nearby Sharing.

When to Use Nextcloud​

The Nextcloud connection may be particularly well-suited for:

  • Organizations that already use Nextcloud.
  • Organizations that want to use open-source software.
  • Organizations that have the technical capacity to self-host Nextcloud on their servers or can pay a Nextcloud trusted provider to host Nextcloud for them. If you partner with a Nextcloud provider, remember that the provider will be able to access your data.
  • Users who will be sending mostly media files, with some text and don't need structured data collection like forms or surveys.
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If you need help figuring out if Nextcloud is best for your use-case, check out this guide or contact us!

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For now, we don't support two-factor authentication (2FA) for Nextcloud connections on Tella Android and iOS. If this is a pressing need of yours, please let us know!

Connect to Nextcloud​

In order to connect to Nextcloud:

  • Navegue para: ** Configurações ⚙️** > Conexões > +
  • Select "Nextcloud" from the list of available server types.
  • Type the URL of your Nextcloud server.
  • Enter your Nextcloud username and password.
  • Choose a name for the folder where all your Tella submissions will be saved.

Manage the Nextcloud connection​

  • In Settings ⚙️ > Connections > Nextcloud > ⫶ you can:
    • Delete the connection

For the moment it is not possible to sign in to multiple Nextcloud accounts at the same time. If you want to sign-in to another Nextcloud instance, delete your Nextcloud connection and create a new one.

Submit to Nextcloud​

  • Once connected, a "Nextcloud" card will appear in the "Connections" section of the homescreen. Tap on this card to start submitting to Nextcloud.
  • The main Nextcloud screen allows navigation between the Drafts, Outbox, and Submitted tabs.
  • Tap the "New report" button at the bottom of the screen to create a new report to Nextcloud.
    • On the "New report" screen you can fill in the report's details, including title, description, and optional attachments of photos, videos and audio recordings.
  • Use the "Save draft" button 💾 (on the top right of the screen) to save the report as a draft without leaving the "New report" screen.
    • Para ser capaz de salvar como um rascunho, você precisa ao menos inserir o título do relatório.
    • Uma mensagem será exibida na tela para confirmar que o rascunho foi salvo.
  • The "Submit later" button ⏱️ saves the report to the Outbox for manual submission.
    • The "Outbox" tab is often used when data collectors don’t have access to the internet or if the connection is not stable.
  • The “Submit” button sends the report to the Nextcloud immediately.
    • If submission fails due to connectivity issues, the report goes to the “Outbox" tab.
    • If the report is submitted correctly, it goes to the “Submitted” tab and a new folder will be created in Nextcloud with the title you selected. All attachments will be added to the folder and the description will be added as a text file inside the folder.
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On Android, a known Nextcloud issue prevents files larger than 20MB from being submitted to a Nextcloud server. For that reason, Tella users cannot attach files larger than 20MB to Reports uploaded to a Nextcloud connection. We are monitoring the status of this issue and will remove Tella's file-size restriction as soon as it is solved by Nextcloud.

Rascunhos de Relatórios​

A Draft report is a report that was created and saved but not yet submitted. Drafts reports are useful to save work in progress that can be editted later on. It allows users to create reports offline or over a long period of time before finalizing and sending them. This is especially useful in low-connectivity areas or when a user needs to gather information in multiple stages.

Reports in the Draft tab can be edited.

  • On the "New report" screen, tap the "Save draft" button 💾 (on the top right of the screen) to save the report as a draft.
    • Será exibida uma mensagem de confirmação e você poderá continuar trabalhando no relatório ou sair para retornar mais tarde.
  • Caso tente sair de um relatório sem salvar, será solicitado que você confirme que deseja sair sem salvar o relatório.
  • Na aba Rascunhos, você pode visualizar e gerenciar os rascunhos de relatório. Abra um rascunho de relatório para continuar trabalhando nele e submetê-lo.
  • You can delete a draft report by tapping on ⫶ > Delete or by entering the report and tapping the Delete button.

Submit a Report to Nextcloud​

  • Em um relatório, toque "Submeter" para iniciar a submissão do relatório.
  • Você será redirecionado para uma tela de resumo que exibirá o progresso do carregamento para cada arquivo anexado.
  • Um botão "Excluir" está disponível para interromper o carregamento e excluir o relatório.
  • Se o relatório estiver sendo ativamente submetido, um botão "Pausar" permite a você suspender temporariamente o carregamento, o qual pode ser retomado mais tarde com o uso do botão "Retomar".
  • Sair de um relatório não afeta o status do carregamento. Se o relatório está ativamente sendo carregado, o processo continua.
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After a report has been uploaded to Nexcoud, it is not possible to delete it on Nextcloud from the Tella mobile app. Deleting a submitted report will only delete the local version of it, not the report on the server.

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Deleting a report in the middle of submission will cancel the upload of the files that haven’t been uploaded yet, but submitted files and partially submitted files that are already on Nextcloud won’t be deleted.

Caixa de Saída​

The Outbox tab contains reports that are finalized and have been saved for later submission. Reports in the Outbox are ready to be submitted once the device reconnects to the internet or when the user chooses to manually send them.

Reports in the Outbox tab cannot be edited.

To send a report to the Outbox, use the Submit later button (⏱️), at the bottom left of the Submit Report screen.

The Outbox contains:

  • Submissões pausadas
  • Submissões de relatório que foram interrompidas devido a problemas de conectividade.
  • Relatórios marcados como "Submeter mais tarde"
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If you need a fully offline way to share files with others, consider exploring Nearby Sharing.

Relatórios Submetidos​

  • The Submitted tab displays reports that have been successfully submitted to the Nextcloud server.
  • Na aba Submetidos, você pode visualizar e revisar os relatórios submetidos.
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If the internet connection is interrupted, reports will go to the "Outbox" tab and you will need to manually resume the submission.